International Recruitment Changes: A Comprehensive Guide
March 14, 2025
Increases the Home Office Fees from 9 April 2025
April 1, 2025
The UK's sponsor licence system is crucial for businesses hiring non-UK workers. However, obtaining a sponsor licence is only the first step—ongoing compliance is essential to retain it. Non-compliance can lead to downgrading, suspension, or revocation of the licence and even fines of up to £60,000 per illegal worker.
Here’s a concise guide to maintaining your sponsor licence and avoiding penalties.
1. Understanding Sponsor Duties
A sponsor licence allows UK employers to hire skilled workers from abroad, but it comes with strict responsibilities, including:
- Reporting duties: Notify UKVI of relevant worker or business changes within set deadlines.
- Record-keeping duties: Maintain accurate records of sponsored workers, including right-to-work documents.
- Compliance with immigration laws: Only employ workers within visa conditions and meet salary requirements.
- Home Office cooperation: Be prepared for audits and compliance visits, announced or unannounced.
2. Key Reporting Timelines
Sponsors must report certain changes via the Sponsorship Management System (SMS) within:
- 10 working days Changes to a worker’s role, salary, work location, early termination, or visa status.
- 20 working days Changes in company structure, address, key personnel, or business operations. Failure to report on time can result in serious Home Office action.
3. Record-Keeping Requirements
Keeping proper records is crucial for compliance. Employers must retain:
- Right-to-work documents (passports, biometric residence permits).
- Worker contact details and work history (attendance records, salary payments).
- Employment contracts and relevant qualifications.
UKVI can request these records at any time, so businesses should ensure easy access and regular audits.
4. Home Office Compliance Inspections
The Home Office monitors sponsors through compliance checks, which can be:
- Pre-licence visits: Before approving a new sponsor licence.
- Post-licence visits: Checking ongoing compliance at any time.
- Unannounced inspections: Ensuring businesses are following immigration rules.
During these visits, UKVI officers review records, interview staff, and inspect HR processes. Poor compliance can lead to licence suspension or revocation.
5. Consequences of Non-Compliance
Failing to follow sponsor duties can result in:
- Licence Downgrading: Loss of A-rating, requiring a compliance action plan.
- Licence Suspension or Revocation: Immediate loss of sponsorship privileges.
- Fines up to £60,000 per illegal worker: If you fail to conduct proper right-to-work checks.
- Criminal prosecution: Severe cases can lead to imprisonment and unlimited fines.
6. Best Practices for Compliance
To avoid penalties and maintain a strong sponsor status:
- Use a compliance calendar: Track key dates for reporting and renewals.
- Train HR staff: Ensure all relevant personnel understand sponsor duties.
- Conduct internal audits: Regularly review records and compliance procedures.
- Stay updated with UKVI guidance: Immigration rules can change, so keep informed.
By proactively managing sponsor compliance, businesses can retain their licence, avoid penalties, and continue hiring international talent hassle-free.
Need expert guidance? Stay compliant with professional immigration advice and support.